Virtual Meetings Resource Center

By providing this WECAN Virtual Meeting Resource Center, we support the patient advocacy community through providing knowledge, guidance and checklists for patient organizations to run virtual meetings. More about the project here.

Checklists for the implementation of different types of meetings

• Online lectures and webinars
• Virtual collaborative workgroup meetings
• Virtual General Assemblies and Elections

Planning the agenda, content and moderation

• Planning agendas and reasonable timing
• Guide for your meeting participants
  • Preparing your participation in the virtual meeting using Zoom
• Inviting participants, and setting access restrictions
• Briefing your speakers and reviewing presentations
• [Soon to come] Managing and moderating virtual meetings

Setting up virtual meetings

• Choosing and setting up your online meeting platform:
  • Comparison of online meeting platforms (Zoom, Teams, WebEx, GotoMeeting, Skype for Business)
  • Webinar or video conference package? Which option is right for my meeting?
  • Setting up Zoom meetings
  • Setting up GoToMeeting meetings
• Guide for your meeting participants
  • Preparing your participation in the virtual meeting
• Online collaboration and interaction tools
  • Using a polling or secure voting system
  • Online collaboration and interaction tools
    • Setting up a GroupMap
• Specific webinar/presentation-related services
  • [Soon to come] Recording, broadcasting, making webinars available for streaming, analytics)
  • [Soon to come] Soon to come: Storing meeting content in the cloud

Supporters

This WECAN project is developed and run by WECAN and is hosted formally by EUPATI gUG Germany. We thank Novartis for their unconditional educational grant that helped us implementing this programme.

Contact us!

Is anything missing? Any information should be updated? You have a suggestion for an additional topic? Please contact WECAN at [email protected] and this project’s team Jan Geissler ([email protected]), Hamda Munawar ([email protected]) and Julia Tolley ([email protected]).