Virtual collaborative work meetings

Patient organisations and other non-profit associations are often widely spread and meeting face to face requires significant time and travel budget. However, the smart use of video conferences in combination of online collaboration tools can make these meetings very productive. This checklist should support you in organizing and holding this kind of meetings online very effectively and productively.

Meeting objectives

1. Collaborative brainstorming of a small or medium size group
2. Discussions to define or refine strategies or work plans

Implementation checklist

1. Defining the intended outcome and priorities
2. Planning the agenda and (reasonable) timing
3. Choose and set up the technical platform
   Choose the platform, set up the meeting (e.g. on Zoom or GoToMeeting)
4. Set up online collaboration and interaction tools (see also example GroupMap)
5. Invite participants
6. Prepare speaker briefings and review their presentations
7. Manage and moderate the virtual meeting
   • Manage presentations
   • Moderate a Q&A
   • Use interaction tools
8. Make outcomes available to participants